Adjusting Licenses and Subscriptions

Table of Contents

Introduction

Updating Licenses

Managing Subscriptions

Optimizing Subscription Management

Tips and Best Practices

Troubleshooting

FAQs

Takeaways

Introduction

This article will guide you through the process of adjusting licenses and subscriptions on the AppDirect platform. Proper management and adjustments of licenses and subscriptions help control costs and ensure that resources are allocated efficiently.

Updating Licenses

Updating licenses involves changing the quantity of user licenses or adding additional products to current subscriptions. This is essential to match your organization’s changing needs and avoid paying for unused licenses. 

Steps for Updating Licenses:

1. Log In: Log in to the AppDirect platform as a Company Admin.

2. Navigate to Applications: Go to Manage > Account > Applications to view your current subscriptions.

3. Select Subscription: Choose the subscription you wish to update.

4. Modify Licenses: Adjust the quantity of licenses or add new features/products as required.

5. Save Changes: Click Continue to confirm and save the changes.

Managing Subscriptions

Effective subscription management ensures that your organization is only paying for what it needs and that all resources are utilized efficiently.

Steps for Managing Subscriptions:

1. Centralized View: Use the central dashboard to view all your subscriptions in one place.

2. Monitor Renewals: Keep track of upcoming subscription renewals to avoid lapses in service or unnecessary renewals.

3. Adjust as Needed: Make adjustments to your subscriptions based on actual usage data to ensure alignment with business needs.

Optimizing Subscription Management

Optimizing your subscription management can lead to significant cost savings and improved resource allocation.

Steps for Optimization:

1. Analyze Usage Data: Regularly review usage data to identify underutilized applications and adjust subscriptions accordingly.

2. Consolidate Subscriptions: Consolidate similar applications to reduce redundancy and streamline management.

3. Leverage Reporting Tools: Use reporting tools to gain insights into spend and usage patterns, and make data-driven decisions to optimize subscriptions.

Tips and Best Practices

Regularly review and adjust your subscriptions to align with changing business requirements and usage patterns.

Engage with AppDirect advisors for expert recommendations and strategies to optimize your subscription portfolio.

Keep track of all invoices and ensure they are paid on time to facilitate smooth subscription updates.

Troubleshooting

If you encounter issues with updating licenses or managing subscriptions, consult the AppDirect support documentation or reach out to your advisor for assistance.

Ensure that all contract terms are reviewed and understood as they may impact the ability to make certain updates to subscriptions.

FAQs

Q: How can I add more licenses for an application?

A: Navigate to the subscription under Manage > Account > Applications, adjust the quantity of licenses, and save the changes.

Q: What steps can I take to optimize my subscription costs?

A: Regularly analyze usage data to identify underutilized applications, consolidate similar subscriptions, and adjust your subscriptions based on actual usage.

Takeaways

Adjusting licenses and subscriptions on the AppDirect procurement platform helps you control costs and ensure resources are used efficiently. By leveraging the platform’s robust management tools and making informed adjustments, you can optimize your IT spend and align it with your organization’s strategic goals.